Accounts Payable Specialist

  • Job Tracking ID: 512649-624690
  • Job Location: Tacoma, WA
  • Job Level: Management
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: June 13, 2018
  • Years of Experience: 5 - 7 Years
  • Starting Date: ASAP



Invite a friend
facebook LinkedIn Twitter Email


Job Description:

Summary: Works under the supervision of the Director of Accounting in a variety of clerical accounting functions relating to Accounts Payable, including but not limited to compiling and sorting documents, calculating and processing, verifying amounts, verifying accuracy of and matching to bill-of-lading/packing slips, purchase orders, invoice, and job costing.Performing bank account and credit card report reconciliation, account tracking and applicable data entry.Ideal candidate would be knowledgeable of and used QuickBooks and/or ERP systems (such as SAP or Vista).This position requires exceptional internal and external customer service as well as light administrative staff duties.

Job Duties and Functions:

  • Accounts Payable Preparation and purchase/payment processing.
  • Prioritizing timely payments.
  • Knowledge of Project Accounting and AP modules in QuickBooks and/or ERP system (Vista).
  • Manage accounting and contract files as needed to ensure compliance.
  • Ensure all invoices are processed and paid accurately and in accordance with deadlines.
  • Verify that costs do not exceed budget estimates.
  • Verify that customers have been invoiced for expenses prior and escalate exceptions.
  • Verify that Evergreen has been paid prior to paying subcontractors.
  • Review vendor payment histories to ensure accurate pay records and payments.
  • Prepare documentation for the weekly/monthly open invoice report, outstanding check report and project status report.
  • Review vendor monthly statements to ensure all invoices have been captured.
  • Monthly Reporting to management.
  • Bank Statement and Credit Card statement reconciliation.
  • General Ledger account reconciliation.
  • Maintain a professional rapport with vendors and work to resolve discrepancies.
  • Inquire and respond professionally with internal and external customers regarding invoices, purchase orders and reconciliation results.
  • General office administrative duties.
  • Other duties as assigned.
  • Maintain Purchase Order Processing system.
  • Perform such other accounting, financial, or administrative tasks as may be required from time to time - quite often on short notice.

 

Experience and Skills:

 

Education/Experience

Bachelor’s Degree in Accounting or Bachelor’s Degree in Business with emphasis on Accounting/Audit. Knowledgeable in Accounts Payables and ERP Systems.

  • 5+ years’ experience processing Accounts Payables
  • Technology proficiency in Microsoft Office and creation of Excel queries
  • Experience in manufacturing environment using an ERP system, preferably Oracle
  • Strong knowledge working with Quick Books and/or ERP systems such as SAP or Vista.
  • Ability to understand sales and use tax in the construction industry
  • Requires excellent customer service.
  • Excellent attention to detail and accuracy, ability to adhere to multiple deadlines and multi-task
  • Must be highly skilled in dealing with financial and numeric data
  • Motivated self-starter with initiative and willingness to learn

Language Skills

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interests, commissions, proportions, percentages, and taxes. Ability to apply concepts of basic algebra.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

Very Proficient with Excel with ability to use and create query’s and other advanced features.

Proficient with Microsoft Office applications, including but not limited PowerPoint, Word, Outlook and SharePoint. Preferred experience with Intuit QuickBooks and/or ERP systems (example: SAP or Vista). And/or similar accounting software tools.

Other Requirements

Must pass a pre-employment background and drug screen and participate in on-going random investigations and screening program.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

While performing the duties of the job, the employee is regularly required to sit and talk or hear, use hands to finger, handle or feel. The employee is frequently required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

 

 

We agree to post in conspicuous places available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

 

Evergreen Fire and Security is a nationwide fire and security company. Evergreen Fire and Security is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability or any other characteristic protected by law. If you are an individual with a disability and need assistance or accommodation during the application process please call 253-627-3794 and ask for Human Resources or email HR@evergreenfire.com

Job Benefits:

Health and Welfare

  • Medical  insurance

  • Dental insurance

  • Vision insurance

  • Healthcare flexible spending

  • Dependent care flexible spending

  • Employee Assistance Program (EAP)

  • Group term life insurance

  • Corporate perks program

 

Leave

  • Paid time off

  • Paid holidays

 

Retirement

  • 401(k) plan

  • Generous  employer match

 

Optional

  • Pet insurance

  • Voluntary term life insurance

  • Short term disability

  • Long term disability

  • Long term care

  • Hospital indemnity insurance

  • Critical Illness insurance

  • Legal plans

  • Identity theft protection

  • Accident insurance