Compliance and Facility Security Officer

  • Job Tracking ID: 512649-619982
  • Job Location: Tacoma, WA
  • Job Level: Executive
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: June 05, 2018
  • Years of Experience: 5 - 7 Years
  • Starting Date: ASAP



Invite a friend
facebook LinkedIn Twitter Email


Job Description:

PRIMARY DUTIES: 

The Compliance and Facility Security Officer (CFSO) position is responsible for developing, implementing and maintaining Evergreen’s compliance and security program to ensure all departments and team members comply with internal policies and procedures as well as government regulations, customer contract, PCI, and other applicable standards.    

 

The CFSO will manage Evergreen’s security program including physical and cyber security, visitor control, security clearance processing, classification management, asset protection, and control. The CFSO will provide measurable input to company processes or standards to achieve security objectives. 

 

The CFSO will serve as the subject matter expert for all security matters.  He/She must utilize their expert knowledge of industry practices, advanced techniques and solutions to develop standards and processes, and resolve compliance and security issues.  This individual plans, directs and coordinates activities relating to the protection, safeguarding and security of company assets, employees, affiliates and others.  The CFSO ensures established goals and objectives are accomplished within prescribed priorities, time limitations, and fiscal responsibilities.  He/she advises, makes recommendations, and assists in the formulation of goals and objectives.  He/she designs, implements and monitors security policies, procedures and programs to ensure compliance with federal, state and local legal regulations.  The CFSO exercises independent judgment in the course of carrying out overall responsibilities and other activities as assigned.

 

The CFSO must be a U.S. citizen, will have a Top Secret Clearance, and have experience as a Facility Security Officer (FSO) for commercial businesses.   They must be an expert in interpreting and ensuring Company compliance with related Federal Government and Department of Defense (DoD), regulations including National Institute of Standards and Technology (NIST) SP800-171, DoD 5220.22, National Industrial Security Program (NISPM), and DoD 5220.22-M, NISP Operating Manual (NISPOM)As the FSO they will supervise and direct security measures necessary for implementing applicable requirements of this NISPOM and related Federal requirements for classified information. The FSO shall complete security training as specified in complete security training considered appropriate by the CSA. 

 

In addition, this person must have a strong attention to detail, be well organized and be passionate about and motivate others to protect Evergreens, our partners, and our customers’ data.  The ideal candidate should have strong analytical and problem solving abilities. 

 

The CFSO is responsible for ensuring a Compliance Program is created, implemented, and maintained.  The CFSO will identify and utilize on-line software tools allowing input, recording, and reporting about audit (peer reviews) results and related metrics.  The reporting must provide evidence of each department and where it is and is not compliant.  It must also capture actions, action item owners, and estimated and actual completion dates to ensure they are addressed timely. 

JOB DUTIES:

COMPLIANCE:

  • Create, implement, and maintain compliance program for company.
  • Lead, partner, and collaborate with key department heads to ensure key policies are developed and that compliance program provides assurance that department and related staff are performing as required. 
  • Develop and implement program to include oversite and coordination of formal and informal “peer reviews” (internal audits conducted by departmental peers).
  • Develop and implement program to identify compliance issues, determine their root cause, and work with team to determine feasible operational solutions, related actions, and assign action owners responsible for addressing them.
  • Evaluate the risks level created by the identified deficiencies to aid Department Head and Leadership in prioritizing action plans.  
  • Capture, maintain, and report on results, related scores, action items, due dates, and owners from peer reviews. 
  • Automate communication about action item statuses with action owners, department heads, and executive to ensure timely and effective resolution. 
  • Assist with external/third party/vendor audits of Company and ensure complete, timely and compliant responses.

SECURITY PROCESSING

  • Track and manage Evergreen’s security program ensuring compliance with NIST SP800-171 and other industry standards.
  • Support all functions of the security department including training, risk identification, visit authorization, contractual documentation assessment, and foreign visitor procedures/access.

  • Apply industrial security standards related to document handling and custodial duties; JPAS; ISFD; STEPP; NISS corporate and government installations; visitor group security administration; and security planning for classified meetings and conferences.

  • Cooperate with DoD, DSS, NISP, DISCO, DOHA, and federal investigators to ensure timely processing of employee documents;

  • Write and articulate security plans including SOPs, SPPs, policies and procedures.
  • Develops, maintains, and monitors adherence with company security policies and procedures to include inspections with DSS, DoD and other mandates.
  • Plan and develop security activities to ensure that company security policies and procedures comply with government standards.
  • Plan and instruct in-house security education programs.
  • Ensure all appropriate personnel have attended security education programs and documentation to that effect is maintained as appropriate.
  • Develop, implement, and manage security requirements in support of the NISP and other security programs.
  • Keep company leadership informed at all times of any suspected compromise to security systems.
  • Own responsibility for physical security of assets including data to include, but not limited to: visitor management, access control, alarm accesses, and semi-annual testing with vendors.
  • Lead Corporate Insider Threat Program as the Insider Threat Program Senior Officials (ITPSO).

 

PHYSICAL SECURITY                                                                                     

  • Analyze and maintain appropriate levels of controls security documents and manuals.

  • Effectively execute physical and cyber security programs.

  • Ensure controls adequately secure all Company and affiliate perimeter and rooms holding assets and data requiring additional protection. 

  • Perform and report on results of periodic inspections of Evergreen’s facilities’ and their perimeters aimed at identifying security or safety incidents and anomalies, breaches, etc.

  • Ensure effective systems are in place that monitor and control access to facilities. 

  • Ensure compliance with corporate safety and security policies.

  • Identify, assess and evaluate risks through claims review, complaints and other data points and produce risk reports for senior management.

  • Assist in preparation of emergency management and contingency planning.

  • Evaluate current procedures and business practices and suggests changes.

  • Perform physical and oversee cyber security surveys.

  • Maintain inspection reports and records.

  • Advise supervisor of deficiencies and remedial/disciplinary efforts to address deficiencies.

  • Conduct, supervise and prepare reports relating to internal investigations of any losses or violations of company regulations, policies and procedures;

  • Develop, implement and manage security training.

  • Assist in the implementation and administration of automated security systems.

  • Maintain records for periodic secure systems inspections with customer liaisons and other technical professionals.

  • Perform timely analysis and provide input about security, safety, and compliance matters related to Evergreen’s production and submission of presentations, proposals, and quotes as needed for security related matters.

  • Supervise Assistant FSO who is the alternate for company personnel security clearance submission; maintenance and tracking of training requirements and facility clearance requirements.

OTHER DUTIES:

  • Act as primary liaison with outside agencies.

  • Interface with government inspectors on a regular basis.

  • Respond quickly and effectively implementing corrective action as required.

  • Provide additional support to direct customers on a contract basis, generally related to personnel and contract security.

  • Ensure highest level of confidentiality when dealing with internal and external matters requiring it all times.

  • Communicate with executive leadership regarding matters of importance to the security of organization and/or its programs.

Experience and Skills:

KNOWLEDGE, SKILLS, and ABILITIES

  • Expert security knowledge and 2+ years of experience addressing Special Access Program (SAP) and Sensitive Compartmented Information (SCI) administration (even if CFSO’s clearance may not be at that access level).

  • Certified Protection Professional (CPP), Security Professional Education Development (SPED) or Industrial Security Professional (ISP) certification
  • Must provide annual Security Training, Education and Professionalization Portal (STEPP) Training Transcript showing successful completion of the FSO Non-Possessing Facilities Curriculum.
  • Strong understanding and 5+ years of experience utilizing security procedures and security clearance processes.
  • Proven experience resolving security and/or clearance problems effectively.
  • Proven experience supporting security requirements as a prime contractor and ensuring subcontractor security requirements are flowed down and met.
  • Experience with DD254's and the coordination of clearances with prime and subcontractor security departments.
  • Experience in oversight of document control, physical security, and badging/access control systems.
  • Experience with Access Commander and/or other security databases.
  • Outstanding judgment and flexibility.

OTHER SKILLS AND ABILITIES

  • Excellent oral and written communication skills

  • Excellent presentation skills

  • Strong computer skills (examples: Word, Excel, Project, and ERP system)

  • Strong analytical and problem solving skills
  • Ability to effectively collaborate with diverse teams and staff
  • Ability to work independently
  • Proven ability to build relationships and influence internal/external stakeholders
  • Sound understanding of business risk
  • Ability to read, analyze, and interpret technical, operations, financial, HR, and other procedures as well as contracts, documents, government regulations, qualification and test reports, etc.

  • Ability to develop and present business presentations, reports and correspondence.

  • Resilient self-starter, able to work independently, comfortable with ambiguity and committed to leading, collaborating and partnering to deliver results
  • Ability to maintain confidentiality of sensitive information
  • Flexible and adaptable to change, and willing to question the status quo
  • Excellent organizational and time management skills
  • Able to handle multiple and competing priorities and deadlines in a fast-paced environment with high attention to detail
  • Demonstrated decision-making and creative problem solving skills

QUALIFICATIONS:

  • Must be a US Citizen to qualify

  • Must have or be able to gain a top secret clearance

  • BA or BS degree or 4 additional years of work experience

  • 5+ years of compliance program experience

  • 5+ years of physical security experience

  • 5+ years of proven experience administering security clearance levels including Top Secret status or 5+ years of applicable proven security clearance administration or specialized security certification 
  • Experience writing, implementing and enforcing policies and procedures

  • Professional risk assessment skills;

  • Formal compliance training must be taken on an annual basis

  • 5+ years of experience as an FSO for Cleared facility

  • 3+ years of experience as an FSO for a company that has multiple DOD government customers requiring Secret and Top Secret clearances

  • Considerable knowledge of Department of Defense (DoD) and physical security policies, programs, and requirements

  • Safety industry experience a plus

 

TRAVEL

  • Moderate travel is required. 5-10% is normal for this position.

 

PHYSICAL/MENTAL REQUIREMENTS

 

 


 

Company Requirements

  • Must pass a pre employment background investigation and drug screen;
  • Must pass random background investigations and drug screens for as required by the ownership and company policy;
  • Must be eligible for security clearance that may be required on a site-specific basis;

Job Benefits:

Health and Welfare

    • Medical  insurance

    • Dental insurance

    • Vision insurance

    • Healthcare flexible spending

    • Dependent care flexible spending

    • Employee Assistance Program (EAP)

    • Group term life insurance

    • Corporate perks program

Leave

    • Paid time off

    • Paid holidays

Retirement

    • 401(k) plan

    • Generous  employer match

Optional

    • Pet insurance

    • Voluntary term life insurance

    • Short term disability

    • Long term disability

    • Long term care

    • Hospital indemnity insurance

    • Critical Illness insurance

    • Legal plans

    • Identity theft protection

    • Accident insurance

Evergreen Fire and Security is a nationwide fire and security company. Evergreen Fire and Security is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability or any other characteristic protected by law. If you are an individual with a disability and need assistance or accommodation during the application process please call 253-627-3794 and ask for Human Resources or email HR@evergreenfire.com.

 We agree to post in conspicuous places available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.